Holding virtual parties and meetings comes with several benefits. For one, hosting and participating in virtual events allows you to save a lot of time and effort from going to and from the venue. Virtual events also make it very easy for you to network with other people as you don’t have to visit different booths or join different sessions just to mingle with others.

But, just like in-person events, virtual invitations are necessary when hosting virtual events. Sending out invitations will help your guests prepare ahead of time and give them an overview of what will happen during the event. The virtual invitation cards you’ll give out to your participants can make or break the success of the event, which is why you should be careful in making one. You don’t want your virtual invitations to create a negative impression, right?

To help you out, here’s how you can create an appealing virtual invitation card:

1. Choose Your Format

Contrary to popular belief, virtual invitation cards don’t only mean sending emails to your participants and informing them about your incoming virtual event. Today, you can use several formats for your virtual invitation cards. 

Regardless if you’re planning to use reliable platforms, such as greenvelope.com, or make your own from scratch, it’s best if you acquaint yourself with the different formats of virtual invitation cards. You should also do a little research on how these formats differ from each other and which one among these suits the event you’re planning to have. 

Generally, virtual invitation cards come in the following formats:

  • Custom graphic invitations: Being the simplest and most common type of virtual invitations, you’ll never run out of options when you choose to give out custom graphic invitations. Countless websites offer customizable graphic invitations wherein you’ll only have to input the details of your event and add some photos.
  • Web page invitations: If your virtual event is too grand that small graphics won’t do justice, then web page invitations might be more appropriate. This kind of invitation is actually easy to make as you’ll only have to creatively put your texts and photos on one blank page. Web page invitations are best used for big events, such as weddings, because these enable you to tell a story through pictures and videos.
  • Video invitations: As the name suggests, the details of your virtual event will be presented in a video when you choose to give out this kind of invitation. Video invitations work well for events that aim to attract participants from different parts of the globe. You can easily post your video invitations on your social media profile and wait until it gains several views worldwide. 

2. Use Engaging Visuals

As mentioned, the appearance of your virtual invitation cards can make or break the success of your upcoming virtual event. It’ll be hard for you to attract participants for your virtual party if your virtual invitation cards look boring. Do you think participants will be excited to join your virtual party if your virtual invitation cards don’t use interesting fonts or images?  How can you keep your participants interested if this is the case?

If you want your virtual invitation cards to leave a positive impression in the minds of participants, make sure to use engaging visuals. Depending on the nature of the virtual event you’re about to have, these visuals can usually mean using unique typefaces or graphics that draw the attention of your participants. 

If this is your first time making virtual invitation cards, don’t be afraid to look for inspirations. You’ll be surprised how appealing your virtual invitation cards will look when you take inspiration from other designs and, then, combine them with your own!

3. Keep It Personal

Virtual parties are no longer new today. With the convenience and accessibility these events provide, it’s no wonder why more and more people are choosing to have virtual parties rather than in-person events. 

If you want your upcoming virtual parties to be different and memorable, don’t forget to make your virtual invitation cards personal. The cards you’ll send out to your guests should show your uniqueness. You can even add your favorite quotes and even images to your virtual invitation cards. The more personal these cards are, the easier it’ll be for your participants to determine that they’re made by you. 

4. Give The Details

Creating an appealing virtual invitation card can be fun. Letting your creative juices out and showcasing your skills using a digital platform can be a great past time. This is especially true if you haven’t tried doing the same in the past, and you’re still trying out different techniques on different platforms. However, regardless of how fun this task is, you should never feel overwhelmed and forget about the details about your virtual party. An appealing virtual invitation card will be useless if it doesn’t provide information about your upcoming event.

Giving the details of your virtual party is essential when creating an appealing virtual invitation card. The invitation you’ll send out to your participants should answer the where, when, and why of your party. If you’re going to require participants to decorate their backgrounds and follow a dress code, make sure that you indicate these details in the virtual invitation card as well. 

It’ll be easier for your participants to prepare for the event if they know what they’re attending and what’s expected from them.

5. Don’t Forget To Proofread

Regardless of how appealing you think your virtual invitation card is, never disregard the importance of proofreading it first. Proofreading is an important step when creating an appealing virtual invitation card as this allows you to check and correct errors before handing out the invites to your participants. 

If you’re confident that all the details of your virtual invitation card are accurate and free of grammatical errors, hit share and wait until your participants reach out to you. 

Strive For The Best

Creating an appealing virtual invitation card can be challenging, but it can always be done. As long as you know what elements to consider and what mistakes to avoid, it won’t be long before you can create the best virtual invitation cards that will surely excite your participants! 

About the Author

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Mirko Humbert

Mirko Humbert is the editor-in-chief and main author of Designer Daily and Typography Daily. He is also a graphic designer and the founder of WP Expert.